Shortcuts to Success: Instantly Match Text Formatting

Shortcuts to Success: Instantly Match Text Formatting

Sure, there are huge lists of InDesign keyboard shortcuts out there, but are you going to sit down and memorize them all? We're here to help you learn some handy new ones, one by one, making it easier to add them to your mental list. Each week, we'll highlight a different shortcut to help you work faster, better and smarter.
Paste without Formatting
command + shift + V

You're just about to send a layout on its way, when a new deck lands in your email inbox. Make the change in lightning speed! 


Select and copy the new text from the source (email, Word file, etc.), switch to InDesign and select the text that you want to replace, then Paste without Formatting. InDesign will ignore the original type formatting and match the style of the original text. It even works if the text was created in InDesign!

The name of the command may seem confusing. "But, aren't I formatting the new text by pasting it?you ask. Well, think of it this way. You're pasting the new text, but choosing to ditch the formatting that was originally applied to it. That's what causes the new text to take on the formatting applied to the original text, which you selected and are replacing.

Got a favorite keyboard shortcut you'd like to share with everyone? Email it to us at and we'll include it in our series, along with your own commentary if you'd like.

This week's shortcut brought to you by Joseph Caserto

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